Access KIM Multiple Child Upload File

To download your KIM report please visit the Children tab in EnrolNow and select the KIM Export button from the list view.

Select This Year or Next Year to initiate the KIM report for this years enrolled children or those already enrolled for next year.

Then select the "email report" button, this action will ensure the report is initiated. When completed (approx. 10mins) the report will be emailed to your logged in email address.

Further information to prepare for KIM process

Based on the advice we have received, we understand that before using the upload feature in KIMS services will first be required to add Service details and Program details directly (no upload feature).

When creating programs in the new KIM system it is important that the program names are identical to the ones that children are allocated to in EnrolNow One. To ensure this is the case, visit the Programs tab in EnrolNow One filter to Care Period = 2024, please copy and paste the Program names from here when creating the programs in KIM.

Once these details are added you will be able to use the Multiple Child Upload feature to import all children to KIMS in bulk.

Please note: The Multiple Child Upload file available in EnrolNow will be reliant on the accuracy of data held in your portal. There are a few critical fields we would like to draw your attention to:

Allocations: before accessing your upload file please ensure children are allocated to the correct program in EnrolNow One and that their status is accurately reflected as enrolled (or care no longer required if they are not attending)
First day at service: you can update the first day at service field in EnrolNow against each child record. For efficiency of update there is a field available on program records to indicate the first day a given program operates. Update the first day at service field on the program records and then mass update all children using the "Update first day at service" function shown in this video. Note: any mid year enrolments (commencing after the first day of a program) will be auto updated to reflect the TY - enrolment date as the first day at service.
Hours Per Week: this information is drawn from the Programs module in your EnrolNow One system. For example, if the Blue Group is updated to show 5 hours per week in the Programs module, then any child allocated to the Blue Group will be shown in the KIM report as attending 5 hours per week.
The emailed report will by default include all children enrolled at your Kindergarten in the current year. If you manage multiple kindergartens the report will include all children enrolled at any Kindergarten for whom your User Profile is the owner. As a result, there is no need to apply a certain filter view on the child tab.