NSW Digital Hub: Attendances Data File

Purpose

The Attendance Data file shares attendance information for each child enrolled at your preschool with the NSW Department of Education. It helps track preschool participation and monitors how often children are attending their scheduled sessions.

How is this file created?

This file is automatically generated from the SISO (Sign In Sign Out) module in EnrolNow, which tracks attendances logged in the EnrolNow Digital SISO App.

It includes all attendance records where:

The “Data Sharing Consent” field is set to “I Agree”
A SISO entry is marked as "Attended" for a given date

The data is refreshed weekly as part of your standard Digital Hub upload.

What do you need to do to ensure this is accurate?

To ensure the attendance data is complete and accurate:

Use the SISO app daily to record sign-in and sign-out events for every child
Ensure families or educators mark children as “Attended” on the correct date
Confirm that your operational hours and allocated days are up to date so attendance is matched to expected attendance days

✅ Fields automatically included (no action needed)

Digital Hub Field Name	EnrolNow Module	EnrolNow Field Name	Where it Comes From
Transaction Date	File Generated		Each calendar date that falls within the reporting period which is defined as 1Jan of the current year through to Sunday of the current week.
Unique Child Identifier	File Generated
Unique Service Identifier	Organisation	Service Approval Number
Login Time	SISOs	Sign In or Marked Absent Date/Time	Digital SISO App
Logout Time	SISOs	Sign Out Date/Time	Digital SISO App
Preschool Session Start Time	Programs: Days of Week subform	Start Time	Pulled from the Start Time in the Days of Week subform of the child’s allocated Program, based on the day of the SISO record.
Preschool Session End Time	Programs: Days of Week subform	End Time	Pulled from the End Time in the Days of Week subform of the child’s allocated Program, based on the day of the SISO record.