NSW Digital Hub: Child Disability data file

Purpose

The Child Disability Data file shares information about children at your preschool who have a recorded disability and whose families have agreed to share data with the NSW Department of Education.

This helps the department understand how many children with a disability are enrolled and the types of support services they may need.

How is this file created?

This file is automatically generated from the Children module in EnrolNow.

A child is included in this file if:

A Disability Type has been selected in their record
Their enrolment form has been submitted
The “Data Sharing Consent” field is set to “I Agree”

The data is refreshed and shared with the Department of Education each week as part of the Digital Hub upload.

✅ Fields automatically included (no action needed)

Digital Hub Field Name	EnrolNow Module	EnrolNow Field Name	Where it Comes From
Unique Child Identifier	File Generated
Unique Service Identifier	Organisation	Service Approval Number
Evidence Assessment Indicator	Children	Diagnosing Professionals Name	Automatically calculated by EnrolNow based on the Diagnosing Professionals Name field being filled
Other disability type	Children	Other Disability Type	Enrolment Form
Date of diagnosis	Children	Date of Diagnosis	Enrolment Form
Diagnosed Professional Name	Children	Diagnosing Professionals Name	Enrolment Form
Diagnosed Professional Other Roles	Children	Other Diagnosing Professional Role	Enrolment Form
Diagnosed Professional Roles	Children	Diagnosing Professional Role	Enrolment Form
NDIS ID	Children	NDIS Reference Number	Enrolment Form
NDIS Plan	Children	NDIS Reference Number	Automatically calculated by EnrolNow based on the existence of an NDIS Number

⚠️ Fields that may need manual updates

Digital Hub Field Name	EnrolNow Module	EnrolNow Field Name	Where it Comes From
Approved High Learning Support Needs Application	Children	Approved HLSN Application	Manually entered in the CRM
Child Disability Change Effective Date	Children	Child Disability Change Effective Date	Manually entered in the CRM
Child's Disability Type	Children	Child's Disability Type	Manually entered in the CRM
High Learning Support Needs Number	Children	HLSN Application Number	Manually entered in the CRM