One Funded Place Form - Free Kinder Declaration

EnrolNow has now updated the online version of the DE's Funded Kindergarten Place Declaration Form to incorporate the changes distributed by DE on 15 Oct 2025, relevant to 2026 enrolments. This help article will guide you on how to find and test your Funded Kindergarten Place Declaration email template/s and also how to send the email from within the EnrolNow system. 

1. Review your Next Year - One Funded Kindergarten Place Declaration templates: 

• Navigate to templates. Search for 'NY - Funded Kindergarten Place Declaration' to locate your existing email template. Click the edit button. 
• Review the existing wording and edit as desired.
• Save email template if you have made any changes

If you can't find your next year funded kindergarten place declaration email template and need to setup a new one, please watch these videos: 
- https://www.loom.com/share/cdf2e6bec7a04df8be2e8644c5a0d6cbCreate a New email template
- Create Email Template button

The email link should not require any changes as compared to the link used for 2025. If you are concerned that the link may not have been updated last year. Refer here for details of email links if required

2. Test your Next Year - One Funded Kindergarten Place Declaration templates:

• Complete an end-to-end test of the One Funded Place Declaration by
  • Searching for a test child in your system
  • Click Send Email 
  • Click Insert Template and Select the 'NY - Funded Kindergarten Place Declaration' template from the list
  • Click Send
  • Go to emails and open the email, clicking through to access the form
  • Complete a test submission
• Recommended checks after submission:
  • Confirm that a PDF of the Funded Declaration form is added to the Attachment Files section of the child record.
  • Confirm that the Extra Forms Submitted field on the child record includes an entry beginning with “Funded Place 2026”.

3. Send the Next Year - One Funded Kindergarten Place Declaration to all NY - Enrolled families

• Navigate to the Children module 

• In the Pre - Filtered Children dropdown menu, find  the 'This Year' or 'Next Year' enrolled children or filter by status of children as upcoming or current status is Enrolled (depending when you will send this form out).

• Select all children and Mass Email families the composed NY Funded Place Declaration template that you have just setup. 

4. Edit your list views in order to monitor responses

Click here for video instruction on how to monitor responses/Edit your Funded Kinder Declaration list views.

Create (or Edit) your List view for children who HAVE NOT completed the form after sending it out:

• Navigate to the Children module,

• Modify your existing funded kinder declaration list view or Create a new custom view,

• Filter status of children upcoming or current status is Enrolled (Depending when you sent this form out)

• Add an additional filter ‘Extra forms submitted’ Does not contain Funded Place 2026

Create (or Edit) your List view for children who have indicated they are accessing their funded kindergarten program at another service:

• Navigate to the Children module, 

• Modify your existing funded kinder declaration list view or Create a new custom view,

• Filter status of children upcoming or current status is Enrolled (Depending when you sent this form out)

• Add an additional filter ‘Extra forms submitted’ contains Funded Place 2026 - No