Managing Stripe Payments on the Integrated Program Preference Form

Once Stripe has been set up on your Integrated Program Preference Form (IPPF), you will be able to self manage the fees and information given to families at the program preference stage of enrolment.

Setting Default Fee Amount and Details

To make these changes, find the IPPF Payment Information section under your Organisation in the Organisations module.

Within this section there are 6 fields that are customisable to your fee requirements.

• TY - 3YO Program Preference Fee - Dictates the fee shown to this years 3 year old families.
• NY - 3YO Program Preference Fee - Dictates the fee shown to next years 3 year old families. 
• TY - 4YO Program Preference Fee - Dictates the fee shown to this years 4 year old families.
• NY - 4YO Program Preference Fee - Dictates the fee shown to next years 4 year old families.
• Fee Section Name - Provides the header for your fee section on the IPPF.
• Fee Section Description - Provides the information about the fee shown to families on the IPPF.

Once these sections are filled - The Stripe payment widget on your IPPF will populate as below:

Waiving Fees for some children

Controlling whether a particular child is charged a fee or not via the iPPF (i.e. maybe for those families who have already paid, subsidised children, or those who you wish to waive the fee for) can be done on a case-by-case basis. 

To toggle OFF payments for a particular child, simply navigate to the child's profile page and uncheck the "TY - Program Preference Fee Applies?" and/or the "NY - Program Preference Fee Applies?" fields. The "TY - Program Preference Fee Applies?" field will control whether or not a child is asked for a fee when submitting preferences for the current care period whereas the "NY - Program Preference Fee Applies?" field will control whether or not a child is asked for a fee when submitting preferences for the upcoming care period. To toggle ON payments for a particular child, simply 'check' or 'tick' either or both of these fields depending on your needs.

If you wish to have a cover all for your subsidised children - please check with your CSM so they can implement an automatic workflow for you.