Allocation Engine: Capacity Management

Both the Service and Program Allocation Engines draw on the capacity of programs to manage allocations within the available capacity at a service.

Program Allocations: The program allocation engine uses the Available Capacity for a given program. Available capacity is calculated as: 

Available Capacity = (Total Capacity) - (Repeats / Holds)

Service Allocations: The service allocation engine uses the sum of all Available Capacity for any Programs at a given service for a given program Type (eg. 3 Year Old Kindergarten). For example, if Kinder A operates two 3YO programs in 2022, each with an available capacity of 22. The Service Capacity for Kinder A in 2022 for 3YO kinder will be 44. 

Capacity can be updated in the Programs module of EnrolNow

1. Go to the programs module
2. Select the program that you wish to update capacity for
3. Edit either the Total Capacity or Repeats/Holds. The Available Capacity will be calculated accordingly.

Note: For organisations who only manage allocations at the service level (eg. council allocations), programs should be set up for each kindergarten and each program type (eg. 3YO Programs / 4YO Programs). These programs should hold the total capacity for all groups at that kindergarten.