Managing the Capacity of Programs

Both the Service and Program Allocation Engines draw on the capacity of programs to manage allocations within the available capacity at a service.

Program allocations: the program allocation engine uses the Available Capacity for a given program. Capacity is calculated as:

Available Capacity = (Total Capacity) - (Repeats / Holds) - (Program Holds*)

* Program Holds are calculated automatically based on children being transferred from one program / service to another.

Service allocations: the service allocation engine uses the sum of all Available Capacity for any programs at a given service for a given program type (e.g. 3 Year Old Kindergarten). For example, if Kinder A operates two 3YO programs, each with a capacity of 22, the Service Capacity for Kinder A for 3YO kinder will be 44.

Capacity can be updated in the Programs module of EnrolNow:

1. Go to the Programs module.
2. Select the program whose capacity you want to update.
3. Edit either the Total Capacity or Repeats / Holds. The Available Capacity will be calculated accordingly.

Note: for organisations that only manage allocations at the service level (e.g. council allocations), programs should be set up for each kindergarten and each program type (e.g. 3YO programs / 4YO programs). These programs should hold the total capacity for all groups at that kindergarten.

Related articles

• Editing Programs
• Create a new program individually or in bulk
• Using the allocation engine to commit allocations