Generating the Multiple Child Upload file for the DE Arrival System

To download your Multiple Child Upload File for the Annual Confirmation process in Arrival:

Go to the Children tab in EnrolNow and select the Arrival Export button from the list view.Please note: the list of children can display any list.
Select This Year or Next Year to initiate the KIM report for this years enrolled children or those already enrolled for next year.
Select the "email report" button to initiate the report.
When completed (approx. 10mins) the report will be emailed to your logged in email address.

This file can be used to import to the DE Arrival system where you're kindergarten is set up as planning to use a 3rd party digital software for attendance data (eg. EnrolNow's Digital SISO platform). Please note that if your kindergarten is setup in Arrival as using the DE System for Attendances a different file format is required. For more details on this please refer here.

Further information to prepare for Annual Confirmation process in Arrival

Please note: The Multiple Child Upload file available in EnrolNow will be reliant on the accuracy of data held in your portal. There are a few critical fields we would like to draw your attention to:

Allocations: before accessing your upload file please ensure children are allocated to the correct program in EnrolNow One and that their status is accurately reflected as enrolled (or care no longer required if they are not attending)
First day at service: you can update the first day at service field in EnrolNow against each child record. For efficiency of update there is a field available on program records to indicate the first day a given program operates. Update the first day at service field on the program records and then mass update all children using the "Update first day at service" function shown in this video. Note: any mid year enrolments (commencing after the first day of a program) will be auto updated to reflect the TY - enrolment date as the first day at service.
The emailed report will by default include all children enrolled at your Kindergarten in the current year. If you manage multiple kindergartens the report will include all children enrolled at any Kindergarten for whom your User Profile is the owner. As a result, there is no need to apply a certain filter view on the child tab.

Based on the advice we have received about the DE Arrival system, we also understand the following:

Before using the upload feature in Arrival, kindergarten users will first be required to add Service details, Program details and Educator details directly (no upload feature for these data points).
Whilst the KIMS multiple child upload file supported upload of the Group / Program Name, the Arrival file does not. We understand that children will need to be assigned to their Group / Program from within Arrival after the upload has been done. To support an easier process for our customers we have included the Service Name and Program Name in the file generated in column's AZ and BA. Please use these columns to filter the report as required. Please be sure to delete these columns from your data before upload.
After upload you may receive some validation errors for individual children that require updating in Arrival. This is possible in the Arrival system to make minor changes and complete the process. We have heard from our customers that there is a timeout in Arrival, please be aware of this risk that changes made before a timeout appear to be lost.

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